Quickly and easily calculate your travel expense and Per Diem allowances for meals and accommodation. Simply enter your travel destination and dates – everything else is calculated automatically. (For German Freelancers only)
Please enter your travel data to calculate the flat rates.
Travel allowance is a tax-deductible flat rate that employees and self-employed individuals can claim for additional meal costs during business trips. These travel expense flat rates are legally regulated and updated annually by the Federal Ministry of Finance. For 2025, new flat rates apply that are relevant for both domestic and international travel.
Our travel allowance calculator enables you to quickly and precisely calculate the correct meal allowance flat rates. The travel expense calculator automatically considers the current 2025 rates and distinguishes between different absence durations. You simply need to enter your destination, travel dates, and type of trip.
The travel allowance flat rates for 2025 are tiered by country and absence duration:
USA (New York): €66 (24h) / €44 (8h)
Switzerland (Geneva): €66 (24h) / €44 (8h)
Austria: €50 (24h) / €33 (8h)
France (Paris): €58 (24h) / €39 (8h)
In addition to travel allowances, accommodation costs can also be deducted as travel expenses. These are calculated separately from meal allowances and are country-specific. Important: No accommodation costs can be claimed on the departure day.
Tax-deductible travel expenses are an important topic for employees and self-employed individuals. Travel allowances can be claimed in your tax return.
Correct travel expense reporting saves time and money. Here are the most important steps for successful reporting:
Business travel offers significant tax savings potential. With proper planning, you can maximize your travel expense reimbursement and optimally utilize all available flat rates.
For self-employed individuals, travel expenses offer special tax advantages. As business expenses, they can be fully deducted provided the business purpose is proven.
For international business travel, special regulations apply for travel expense reimbursement. Euro amounts apply even for non-Euro countries, and country-specific rates must be observed, including regional differences within a country.
Modern travel expense software significantly simplifies reporting. Our online calculator for travel allowances offers automatic calculation, immediate results, and minimizes errors through predefined values.
The year 2025 brings various changes to travel expenses, including adjusted flat rates for various countries, new regulations for digital receipts, extended deductibility for home office combinations, and simplified proof requirements for smaller amounts.
Travel expense reporting is becoming increasingly digital with AI-based receipt capture, automatic expense categorization, real-time approvals for travel expenses, and integration with booking platforms.
Travel allowances 2025 offer significant savings potential for all working professionals. With our travel expense calculator, you can quickly and reliably determine your flat rates and maximize your travel expenses benefits.
Disclaimer: All information without guarantee. For tax questions, consult a tax advisor or the relevant tax office.